Summer Camp

List of 9 items.

• Camp Updates (Ongoing)

  • Summer Camp information released! (2/17/21)
  • Addendum to COVID-19 related refunds (2/18/21)
  • Revised Session 04 dates and fees due to federal holiday (2/18/21)
  • Partnership with Vineyard App Camp for Grs. 6-8 camp sessions (2/26/21)
  • Virtual @Home Summer Camp Programs open for registration (3/19/21)
  • More to come!

• Important Dates

  • Summer Camp registration opens (2/19/21)
  • Early registration discount ends (3/19/21)
  • Balances, Health Forms, and other required documents are due 2 weeks before your session starts.
    • Session 01’s required documents are due (5/31/21) and so on.
  • Camp Begins (06/14/21)
  • Camp Ends (08/20/21)

• Application Process

  Please visit our Summer Camp website and follow the instructions to log in or register as a new user. You can also check out the Reservations page to see a list of summer sessions available.
  
  Registrations will open on Friday, 2/19/21.

  You can check out the Document Center on the Ultracamp website to view general camp information, forms required for attending camp, and Newsletters from previous years. 
  
  Camp fees range from $150-$300 depending on the camp and its options. Ex-Day is available for $75 at a flat rate for the week. A $100 deposit is due for all camps to reserve a spot. There is an additional $25 deposit for Ex-Day if it is selected. The remaining balance is due 2 weeks before the selected camp's start date. 
  
  

  If you have any questions about this process or any other aspect of FCS Summer Camp, please reach out to the Camp Director, Van Nguyen (vann@friendscommunityschool.org).

• Camp Schedule and Ex-Day

  Our basic summer camp schedules can be found below. In consideration of keep cohorts separated, there will be times where parts of the schedule will be staggered to make sure that each cohort is able to practice safe social distancing.

  
  

  We have modified our Ex-Day program to accommodate COVID-19 health and safety protocols. Registration is now required in advance. There will be no morning Ex-Day, and the afternoon Ex-Day will be treated as an extension of a camper’s cohort. This was decided in order to minimize as much overlap between any cohort as possible. If a camper will not be attending Ex-Day on any day of a registered week, written notice must be sent to the Camp Director with as much notice as possible. Refunds will not be issued for any unused days.

  
  

  The Ex-Day afternoon session is scheduled from 3:00-5:00, with pickup allowed anytime within that time frame. Campers will have the opportunity to freely explore their camp classroom as well as outdoor playtime while limiting interactions with other cohorts. 

  
  

  Registration for Ex-Day has a flat rate of $75 for the entire week. Families are expected to provide their own snack for this time period. Any pickup after 5:00 may incur a late fee as determined by the camp fee schedule.

  
  

  Time	Camp Schedule
  8:30	Staggered Arrival (No morning Ex-Day)
  9:00	Camp Starts (Morning Activities)
  10:00	Staggered Snack/Break
  11:00	Morning Activities cont’d
  12:00	Staggered Lunch/Recess
  1:00	Afternoon Activities
  3:00	Dismissal
  3:00-5:00	Optional Ex-Day (Registration Required)

   

  ---

   

  Time	Little Explorers Schedule
  8:30	Staggered Arrival (No morning Ex-Day)
  9:00	Camp Starts (Morning Activities)
  10:00	Staggered Snack/Break
  11:00	Morning Activities cont’d
  12:00	Half-Day Dismissal/Staggered Lunch/Recess
  1:00	Nap/Quiet Time
  2:00	Afternoon Activities
  3:00	Dismissal
  3:00-5:00	Optional Ex-Day (Registration Required)

  
  

  These schedules are subject to change in accordance with CDC and local health department recommendations.

• COVID-19 Health and Safety Protocols

  Friends Community School is committed to providing a summer camp experience that aligns with the same health and safety protocols designed to keep our community safe during the school year. At the time of camp registration opening in February, we do not know exactly what the health outlook will look like several months away, but our goal is to design a summer camp that is able to adapt to any developing protocols with as much advance notice as possible.
  
  All updated information about Summer Camp protocols will be noted on this page. For more information about FCS COVID-19 Health and Safety Protocols during the school year, please visit the related section on our website.

  
  

  We are planning to operate with some slight changes to our programming as indicated below:

  • We are limiting the number of camps operating within each session in order to keep the general population numbers lower.
  • Each camp will act as a cohort, with limited contact with other camps. All outdoor breaks/recesses will be scheduled to prevent any overlap. This includes staggered arrivals/dismissals.
  • Each week, there will be three semi-permanent outdoor classrooms located in various parts of our campus utilizing outdoor tents to provide coverage. These camps will remain outdoors, weather conditions permitting, for the vast majority of their camp time. 
  • Additional programs, including virtual options, may be added or updated in the coming months.

  We will be asking summer camp families to do the following:

  • Campers are required to test negative before attending their first session and every other week afterward. All COVID-19 test results need to come from a PCR test.
    • If this is the first camp your camper is attending at FCS, they need to get tested.
    • If this is the third/fifth/etc. (i.e. every other week) consecutive week of attending camp, they need to get retested.
    • If your camper attended a session and then skipped a week or more for any reason, they need to get retested.
    • If your camper is quarantining from possible COVID-19 exposure or travel, they need to get retested before returning to camp.
  • Families will be asked to fill out a digital daily health screening form for their camper/s before drop-off.
  • All campers and staff must wear properly fitting face masks except while eating or napping (Little Explorers) and practice social distancing at all times.

  Our campus facilities have been updated to reduce community spread with the following:

  • Outdoor spaces are encouraged to be used as much as possible.
  • Desks are set 6 feet apart to ensure physical distancing.
  • Outdoor recess will be staggered between the camps and locations.
  • Common surfaces will be disinfected throughout the day.
  • Bathroom occupancy will be limited and each cohort will be assigned a specific bathroom location/stall.
  • HVAC fans will run full time to achieve 9 air changes/hour, 50% above CDC recommendations.
  • UV filters have been installed in the ventilation system throughout the building to provide continuously decontaminated air.
  • Hand sanitizer stations, 6 feet markers, and walking direction guides are installed throughout the building.
  • Regular cleaning throughout the day, including scheduled deep cleanings.

  These plans are subject to change in accordance with CDC and local health department recommendations.

• Health Forms

  All campers are required to have health and immunization forms on file before they are allowed to attend Friends Community School Summer Camp. You may find these forms in the Document Center on our Ultracamp website. This will also be the location where you can securely upload all of the required documents and forms for Summer Camp.

  
  We ask that parents submit their camper’s required forms by Friday, May 21, 2021, in order for camp staff to process each form. If registering after May 21, 2021, the deadline for submission of required camper health forms is two weeks before the start of your child’s first camp session. These forms are required by state guidelines, and any delay in submitting these forms will result in possible removal from the camp registration.

• Camp Fees and Discounts

  
  

  Camp	Deposit	Fee	Total
  Standard Camps	$100	$200	$300
  Pre-K (Half-Day)	$100	$75	$175
  Pre-K (Full-Day)	$100	$200	$300
  Counselor-in-Training	$100	$50	$150
  FCS-Priority Camps	$100	$150	$250
  Ex-Day PM (3:00-5:00) Registration Required	$25	$50	$75
  Late Fee (After 5:00)	N/A	$10 until 5:15, $10/minute after	Varies

  
  

  Discounts are available for FCS Summer Camp. Families will find applicable options during the registration process. These discounts are limited to one per camper per session with a max of $20 per session aka Multi-Week Discount.

  
  Early Registration (before 3/19/21): $15 off one session
  Multi-week (3+ camps): $20 off per session
  Current/Incoming FCS Student (after 3/19/21): $10 off per session

   

• Payment Procedure and Refund Policy

  By registering for a camp session, you are agreeing to the following policy.

  • To assure your child's place, a $100 non-refundable deposit for each camp session is due with your registration. 
  • The balance for each session must be paid in full two weeks prior to the start of the session.
  • If you need to cancel a registration, parents/guardians must send a notice in writing at least two weeks prior to the start of the session.
    • Families will receive a full refund of all amounts paid in excess of the Non-Refundable deposit.
  • If you need to transfer a registration to a different camp session, parents/guardians must send a notice in writing at least two weeks prior to the start of the session. 
    • The Non-Refundable deposit and any amount will be transferred to the new camp session, subject to availability.
  • After the balance due date two weeks before a camp session starts, there will be no refund or cancellation of the amount due to personal circumstances, including, but not limited to, absence, extended illness, family emergency, change of residence, severe weather, expulsion, or withdrawal.
  • Friends Community School may cancel a camp session due to under-enrollment or COVID-19 incident.
    • In the event of these occurrences, we will provide advance notice where possible, and will provide the following options:
      • Under-enrollment: Full refund of non-refundable and camp fees OR transfer of fees to another camp session.
      • COVID-19 Incident: Prorated refund of amounts paid in excess of the Non-Refundable deposit according to the number of days left in the camp week OR a full refund of non-refundable and camp fees in the event that the camp was not in session at all.
  • In addition, in the event of closure for severe weather, the FCS Summer Camp may close for the duration of the watch/warning and may not issue make-up days.

• Under-enrolled Camps

  Friends Community School reserves the right to cancel a camp session that does not meet half of the total expected enrollment at any time. Every effort will be made to fulfill enrollment, and notice will be given no later than one week before the under-enroll camp’s start date to give families time to make plans as outlined within our Refund Policy.