Summer Camp

List of 9 items.

• Camp Updates (ongoing)

  • Summer Camp information released! (2/11/22)
  • New in 2022: All required camp forms are now digital! Medication-related forms are still required to be uploaded.
  • 2/22/22 (12:35 PM) - Due to a credit processing issue, camp registration has been paused until we are able to address it. New camp registrations will resume on Monday, 2/21/22 at 12:00 PM.
  • 2/22/22 (7:50 PM) - We have resolved the credit processing issue where some users were unable to add a new credit card. Please make sure that your payment accounts are set up prior to the reopening of registration on Monday, 2/21/22 at 12:00 PM.
  • FCS Summer Camp COVID-19 Protocol updates scheduled for Friday, May 6, 2022.
  • More to come!

• Important Dates

  • Summer Camp registration opens at 12:00 PM (2/18/22)
  • Balances, Health Forms, and other required documents are due 2 weeks before your session starts.
    • Session 01’s required documents are due (6/07/22) and so on.
  • Camp Begins (06/21/22)
  • Camp Ends (08/19/22)
    • Holiday observations: Juneteenth (6/20/22) & Independence Day (7/4/23)
    
    
    

• Application Process

  Please visit our Summer Camp website and follow the instructions to log in or register as a new user. You can also check out the Reservations page to see a list of summer sessions available. Registrations will open on Friday, 2/18/22 at 12:00 PM.

  
  

  You can check out the Document Center on the Ultracamp website to view Newsletters from previous years, general camp information, and forms required for attending camp. 

  
  If you have any questions about this process or any other aspect of FCS Summer Camp, please reach out to the Camp Director, Van Nguyen (vann@friendscommunityschool.org).

• Camp Schedules and Ex-Day

  Our basic summer camp schedules can be found below. 

  
  

  Registration is required in advance in order to attend Ex-Day. There will be no morning Ex-Day, and the afternoon Ex-Day will be treated as an extension of a camper’s cohort. If a camper will not be attending Ex-Day on any day of a registered week, written notice must be sent to the Camp Director with as much notice as possible. Refunds will not be issued for any unused days.

  
  

  The Ex-Day afternoon session has expanded its schedule to 3:00-6:00, with pickup allowed anytime within that time frame. Campers will have the opportunity to freely explore their camp classroom as well as outdoor playtime while limiting interactions with other cohorts. 

  
  

  Registration for Ex-Day has a flat rate of $115 for the entire week. Families are expected to provide their own snack for this time period. Any pickup after 6:00 may incur a late fee as determined by the camp fee schedule.

  
  

  Time	Camp Schedule
  8:30	Staggered Arrival (No morning Ex-Day)
  9:00	Camp Starts (Morning Activities)
  10:00	Staggered Snack/Break
  11:00	Morning Activities cont’d
  12:00	Staggered Lunch/Recess
  1:00	Afternoon Activities
  3:00	Dismissal
  3:00-6:00	Optional Ex-Day (Registration Required)

   

  ---

   

  Time	Little Explorers Schedule
  8:30	Staggered Arrival (No morning Ex-Day)
  9:00	Camp Starts (Morning Activities)
  10:00	Staggered Snack/Break
  11:00	Morning Activities cont’d
  12:00	Half-Day Dismissal/Staggered Lunch/Recess
  1:00	Nap/Quiet Time
  2:00	Afternoon Activities
  3:00	Dismissal
  3:00-6:00	Optional Ex-Day (Registration Required)

  
  

  These schedules are subject to change in accordance with CDC and local health department recommendations.

• COVID-19 Health and Safety Protocols

  Friends Community School is committed to providing a summer camp experience that aligns with the same health and safety protocols designed to keep our community safe during the school year. At the time of camp registration opening in February, we did not know exactly what the health outlook will look like several months away, but our goal is to design a summer camp that is able to adapt to any developing protocols with as much advance notice as possible. 

  
  All updated information about Summer Camp will be noted on this page. For more information about FCS COVID-19 Health and Safety Protocols during the school year, please visit the related section on our website.

   

  COVID-19 Protocols for Friends Community School Summer Camp 2022 finalized on 5/19/2022 (the most recent changes are underlined):
  
  

  • We are planning to operate with the following protocols regarding programming:
  • Each camp will act as a cohort, with limited contact only with other same grade level (Pre-K, K-2, 3-5, and 6-8) camps indoors.
  • Camps will be able to interact with other same grade level camps during outdoor recess.
  • We will be asking our campers and their families to do the following:
    • Please contact the Camp Director, Van Nguyen (vann@friendscommunityschool.org), if you have a valid medical or religious exemption in order to sign documentation attesting to that exemption.
  • Prior to the start of the 2022 camp season, all campers ages 5 and up must be fully vaccinated (with booster* for eligible groups) against COVID-19. As is our current vaccination policy, the school will honor valid medical and religious exemptions.
  • When COVID-19 vaccinations become available for campers under 5 years old, they are required to be as fully vaccinated as possible with a minimum of at least one shot with subsequent boosters when they are eligible.
  • In the event that campers under 5 in our Little Explorers Program are not able to get vaccinated at the beginning or through the summer, this mandate will be waived with a form acknowledging this status.
  • Campers and staff are required to present a negative rapid-antigen test result every week that they are attending camp prior to being on campus. These tests must be done no earlier than the day before attending camp.
    • This is usually Sundays unless it is a shorter week, in which case, it will be Monday.
    • The picture proof must also include the camper’s name and the date of the test within the image.
  • At home rapid antigen test results will be accepted.
  • Health provider PCR/Rapid test results performed in this window may also be accepted.
  • We are switching to rapid antigen testing due to its availability and quick results.
  • Families are required to upload a picture of their child’s rapid antigen test results to Ultracamp on the day prior to attending camp.
  • We are unable to provide test kits to the camp community this summer. We encourage you to stock up with free kits provided by the Maryland Department of Health or purchase your own ahead of time.
  • Testing and Traveling
  • People who are fully vaccinated (with booster* for eligible groups) who travel outside of the US must take a rapid antigen test 3 days after return and may not come to camp until they have a negative result from that test. 
  • Those who are unvaccinated or not up to date with boosters must quarantine for 5 days in addition to getting a rapid antigen test on day 5 after return from both domestic (outside the DC, Maryland, Virginia area) and international travel.

  • Families will be asked to fill out a digital daily health screening form for their camper/s before drop-off.
  • All campers must wear properly fitting face masks indoors except while eating or napping (Little Explorers). 
  • Campers and staff can choose to wear a cloth, surgical, or KN-95/KF-94 mask.
  • Masking is optional outdoors.

   

  These plans are subject to change in accordance with CDC and local health department recommendations.

• Health Forms

  All campers are required to have health and immunization forms on file before they are allowed to attend Friends Community School Summer Camp. You may find these forms in the Document Center on our Ultracamp website.

  
  

  All of our required forms are now entirely digital and can be completed online. Campers who require medication will need to use additional forms that require uploading and approval from our school nurse.

  
  

  The Document Center is the location where you can securely upload all of the required documents and forms for Summer Camp.

  
  We ask that parents submit their camper’s required forms two weeks before the start of your child’s first camp session. These forms are required by state guidelines, and any delay in submitting these forms will result in possible cancellation of their camp registration.

• Camp Fees and Discounts

  Camp Based on a 5-day week	Deposit	Fee	Total
  Standard Camps	$100	$200	$300
  Pre-K (Half-Day)	$100	$75	$175
  Pre-K (Full-Day)	$100	$200	$300
  Counselor-in-Training	$100	$50	$150
  FCS-Priority Camps	$100	$150	$250
  Ex-Day PM (3:00-6:00) Registration Required	$40	$75	$115
  Late Fee (After 6:00)	N/A	$10 until 6:15, $10/minute after	N/A
  6-8 Grade Archery (Crossbow)	N/A	$25 (built-in)	N/A

  
  

  FCS Summer Camp offers discounts based on multi-week registrations. If an account has three or more sessions registered, the system will automatically apply $20 off per session. This number can be reached with multiple registrations for a single child or with multiple sibling registrations.

  Multi-week (3+ camps): $20 off per session

• Payment Procedure and Refund Policy

  By registering for a camp session, you are agreeing to the following policy.

  
  

  • To assure your child's place, a $100 non-refundable deposit for each camp session is due with your registration. 
  • The balance for each session must be paid in full two weeks prior to the start of the session.
  • If you need to cancel a registration, parents/guardians can do so within their account within the ‘Reservations’ tab no later than two weeks prior to the start of the session.
    • Families will receive a full refund of all amounts paid in excess of the Non-Refundable deposit.
  • If you need to transfer a registration to a different camp session, subject to availability, parents/guardians must send a notice in writing at least two weeks prior to the start of the session to the camp director. 
    • The Non-Refundable deposit and any amount will be transferred to the new camp session.
  • After the balance due date (two weeks before a camp session starts), there will be no refund or cancellation of the amount due to personal circumstances, including, but not limited to, absence, extended illness, family emergency, change of residence, severe weather, expulsion, or withdrawal.
  • All camp balances, including any fees incurred, must be paid by August 31, 2022. A reminder will be sent at this time.
    • Any balance remaining on an account will be charged to the credit card on file on September 16, 2022.
  • Friends Community School may cancel a camp session due to under-enrollment or a positive COVID-19 exposure.
    • In the event of these occurrences, we will provide advance notice where possible, and will provide the following options:
      • Under-enrollment: Full refund of non-refundable and camp fees OR transfer of fees to another camp session.
      • COVID-19 Exposure: Prorated refund of amounts paid in excess of the Non-Refundable deposit according to the number of days left in the camp week OR a full refund of non-refundable and camp fees in the event that the camp was not in session at all.
  • In addition, in the event of closure for severe weather, the FCS Summer Camp may close for the duration of the watch/warning and may not issue make-up days.

• Under-enrolled Camps

  Friends Community School reserves the right to cancel a camp session that does not meet half of the total expected enrollment at any time. Every effort will be made to fulfill enrollment, and notice will be given no later than two weeks before the under-enrolled camp’s start date to give families time to make plans as outlined within our Refund Policy.